Electronic Data Control

An external auditor recommended that our company convert to an electronic document control system. Currently, we have a Document Master List on Excel that needs to be manually updated and an Intranet system where documents are stored. There is also a separate system that is used for (amongst other things) tracking document approval. I've personally investigated a few different programs and have also discussed with my company's IT department about creating an in-house system for electronic document control. Due to nearly our entire workforce now working from home due to COVID-19, any talk about implementing an electronic data control system has been halted so that IT can focus on maintaining our systems as nearly everyone works from home.

I'm interested to find out if anyone here uses electronic document control and if so, which program(s) you use and whether it's outside software or something developed in-house. Any information that can be provided would be greatly appreciated.

2 Replies

I'm not sure if this is an exact fit for your organization but Blue Mountain Resources here in State College, PA helps with quality documentation control: https://www.coolblue.com/ 

Hello Christopher,

Sorry, I am just catching up on some posts here in the ASQ forums. 
I happen to work for TIP Technologies and one of the modules in our software is for Document Management. This module allows you to store and access the documents remotely, tracking approvals, and controlling access to various document types and information. I'd love to talk with you about the system, so if you are interested, please reach out.