As with most organizations, the quality of meetings is a wide range. I do feel we are improving, as we continue to train employees in meeting management skills. We have also introduced the importance of meeting management skills in our continuous improvement process. Standardization of tools such as format and communication channels has helped tremendously!
Meetings must be relevant and timely! The purpose and scope of the meeting must be clear. Is this a working meeting or informational? An agenda and expectations for each team member must be clear to all. I find preparation for meetings is critical. I find if I structure meetings to require active participation, the key participants feel they are adding to value to the meeting. It is important for the entire team to understand who / what functions are present. When I find myself in a situation where I am having a difficult time getting engagement, I verify I have the right members (stakeholders) at the table and that expectations are clear. Facilitating effective m meetings is a skill! Make certain team leaders are set up for success! Make certain they have received training in meeting management!
And last but not least, it is ok to have FUN!