According to research by organizational psychologist Steven G. Rogelberg, 50% of people surveyed said meeting time is disengaging, and feel that meetings are poorly run and ineffective. In addition, 68% said that time in meetings was wasted and unproductive. Some ways to make meetings more meaningful include limiting the number of attendees, establishing expectations and keeping attendees engaged.
How are meetings at your organization? Are they typically productive, or ineffective and disengaging? What are some things you do to ensure your meetings are valuable and engaging?
Meetings must be relevant and timely! The purpose and scope of the meeting must be clear. Is this a working meeting or informational? An agenda and expectations for each team member must be clear to all. I find preparation for meetings is critical. I find if I structure meetings to require active participation, the key participants feel they are adding to value to the meeting. It is important for the entire team to understand who / what functions are present. When I find myself in a situation where I am having a difficult time getting engagement, I verify I have the right members (stakeholders) at the table and that expectations are clear. Facilitating effective m meetings is a skill! Make certain team leaders are set up for success! Make certain they have received training in meeting management!
And last but not least, it is ok to have FUN!